Privacy policy

Personal data controller

The controller of your personal data obtained through our Website is Asynchronics sp. z o.o., with its registered office at Ząbkowska 31, 03-736 Warsaw, Poland. Asynchronics sp. z o.o. is entered in the register of entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw in Warsaw, XII Commercial Division of the National Court Register under KRS number: 0001025298, NIP: 7011134541, REGON: 524769479.

In all matters relating to the processing of your personal data, you can contact us by e-mail or write to Asynchronics sp. z o.o., ul. Ząbkowska 31, 03-736 Warsaw.

Please note that our Privacy Policy applies only to our Website. Our Website may also include links to third-party websites, which are governed by their own privacy policies.

Information we may collect from you

We may collect and process the following data about you:

1. information that you provide by filling in any of the forms available on the Website. This includes information provided such as your name, surname, email address, company, as well as other data that you provide by filling relevant form.
2. if you contact us, we may keep a record of that correspondence.

Purposes, basis, and period of processing of your personal data

We process the personal data you provide in the forms available on our Website. The processing of this data is carried out in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or “GDPR”).

Specifically, we process your personal data for the following purposes:

1. To respond to your inquiries: Pursuant to Article 6(1)(a) of the GDPR, to fulfill your request for contact or to present you with our offer.
2. To fulfill contractual obligations: Pursuant to Article 6(1)(b) of the GDPR, to: (i) perform a contract to which you are a party in connection with our business activities, (ii) cooperate with you, or (iii) take steps at your request prior to entering into a contract with us. In such cases, your personal data will be processed for the duration of the contract and thereafter for a period corresponding to the statute of limitations for any related claims.
3. For analytical purposes: Pursuant to Article 6(1)(f) of the GDPR, for our legitimate interest in assessing your satisfaction and for internal statistical purposes. In this case, we will process your personal data until you object to such processing.
4. For legal and evidentiary purposes: Pursuant to Article 6(1)(f) of the GDPR, for our legitimate interest in archiving (evidentiary) purposes, including to the extent necessary to establish, assert, or defend legal claims related to the use of the Website. In this case, we will process your personal data until you object to such processing.
5. For marketing purposes: Pursuant to Article 6(1)(f) of the GDPR, for our legitimate interest in marketing, in particular, to send you our newsletter. We will send you such materials based on your consent to receive marketing information electronically, and we will process your personal data for this purpose until you revoke your consent.
6. To comply with legal requirements: Pursuant to Article 6(1)(c) of the GDPR, to comply with legal obligations, for example, for tax and accounting purposes. In such cases, your personal data will be processed for as long as required by applicable law.

Please note that after you withdraw your consent or object to processing, we may still retain certain personal data. This is only done when necessary to establish, assert, or defend against legal claims, and only for the duration of the statutory period of limitation for those claims.

Your rights in connection with data processing

Providing your personal data through the forms on our Website is voluntary. However, it is necessary for us to respond to your request, send you an offer, or provide you with our services.

You have the following rights regarding your personal data:

1. The right to access your personal data, including the right to obtain a copy of it.
2. The right to correct (rectify) your personal data.
3. The right to erase your personal data (also known as “right to be forgotten”).
4. The right to lodge a complaint with the supervisory authority, which in Poland is the President of the Personal Data Protection Office (UODO).
5. The right to restrict the processing of your personal data.
6. The right to object to the processing of your personal data, including for direct marketing purposes.

You have the right to transfer your personal data if it is processed based on your consent or to fulfill a contract.

Where we process your data based on your consent, you have the right to withdraw it at any time. Please note that withdrawing your consent does not affect the lawfulness of any processing that occurred before you withdrew it.

In order to exercise the aforementioned rights, please contact us by e-mail or write to Asynchronics sp. z o.o., ul. Ząbkowska 31, 03-736 Warsaw.

Data recipients

We do not share your personal data with outside third parties without your consent, except in the specific circumstances below:

• With Our Trusted Partners: We may share your data with our verified affiliates and partners. This is done solely to handle your requests, finalize and perform our contract with you, and provide our services.
• With Our Service Providers: We may share data with companies that provide technical services for the operation and maintenance of our Website.

We only provide the data necessary for them to perform their specific function. All partners who receive your data are required to protect it in compliance with the GDPR and applicable laws.

We use services from CloudFlare, Inc. (“CloudFlare”), a privacy-conscious third party, to serve our website and collect anonymous statistics.

CloudFlare servers may temporarily store information about your visit, including information about your browser and your IP address for the purpose of aggregating anonymous traffic statistics and preventing malicious activity. Further details regarding the processing of end-user data by CloudFlare can be found in the CloudFlare Privacy Policy.

Data recipients with registered office outside the EEA

If we transfer your personal data to partners located outside the European Economic Area (“EEA”), we will ensure it remains protected. We will only transfer data to third parties that guarantee an adequate level of protection, primarily by using standard contractual clauses approved by the EU Commission, as provided for in Article 46(2) of the GDPR.

The access these partners have to your data is strictly limited. They can only access your information to the extent necessary to contact you, cooperate with you, or fulfill our contract.

Automated decision making

We do not make automated decisions, including profiling, based on your personal data.

Security

We are committed to maintaining a high level of security to protect your personal data.

Personal data is only used for purposes strictly related to our communication with you, or for other purposes for which you have explicitly given your consent. We do not sell any collected data.

This Website uses Cloudflare Privacy-first Web Analytics, which anonymizes data and does not rely on the collection of personal data such as IP addresses or browser fingerprints.

Final provisions

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in the law, technology, or our business operations. The most current version will always be available on our Website.

Severability

If any part of this Privacy Policy is found to be invalid or unenforceable by a court, the remaining provisions will continue to be in full force and effect.

Governing Law

This Privacy Policy is governed by and interpreted in accordance with the laws of Poland.